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Admin Overview

In this article, you will learn what administrators can manage in Floral Stock, which pages support daily operations, and where to find the detailed guide for each task.

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Add a short Admin overview video that shows the dashboard, Setup, Inventory, Data Entry, Orders, Standing Orders, Upload History, Import Errors, and Notifications.

Before You Start​

Use an administrator account. Some account, pricing, and organization changes may require a super admin.

Main Admin Areas​

  1. Open Setup to manage farms, origins, products, images, markups, settings, upload history, and import errors.
  2. Open Inventory to review availability, assign arrival dates, edit rows, discard rows, restore rows, and export reports.
  3. Open Data Entry to upload availability files or enter availability manually.
  4. Open Orders to review customer orders, confirm or reject orders, modify quantities, export reports, and retry notifications.
  5. Open Standing Orders to review recurring requests, set pricing, add exceptions, and cancel requests when needed.
  6. Open Notifications to review order, upload, and account messages.

What Administrators Usually Do​

Administrators keep the sales flow moving. A normal day may include checking new uploads, resolving import errors, confirming orders, answering customer questions, and making sure farms and products are ready for shopping.

  1. Check Notifications for failed uploads, pending orders, and messages that need attention.
  2. Open Upload History to confirm recent farm files processed correctly.
  3. Open Import Errors and fix rows that should become available inventory.
  4. Review Inventory for unassigned arrival dates or rows that should be hidden.
  5. Open Orders and handle new orders before farms begin fulfillment.
  6. Review Standing Orders for requests that need pricing or customer approval.

Reading The Dashboard​

Revenue counts money you have actually billed — orders that are confirmed or completed. An order that is still pending, is held for pricing review, or has been cancelled or rejected contributes nothing to it, so the figure does not move when an order is voided. The Revenue · Orders chart and Top farms use the same rule, so every money figure on the page agrees.

Orders counts differently, and on purpose: it counts every order placed in the period, whatever became of it. "How many orders came in" and "how much did we bill" are different questions, and the dashboard answers both rather than blending them.

The orders that revenue leaves out are accounted for in their own card, grouped by what you would do about them:

  • Pending — placed and moving, not yet billed.
  • Held for pricing review — blocked until you resolve conflicting pricing charges. These are the ones that need you.
  • Cancelled — cancelled or rejected, and closed.