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Upload Availability

In this article, you will learn how to upload an Excel availability file, review warnings, follow processing, and know what to check after the upload finishes.

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Add a video showing Data Entry, File Upload, farm selection, file drop area, duplicate warning, upload progress, completed upload summary, and completed-with-errors result.

Before You Start​

Prepare an Excel file with product, variety, size, packing, quantity, price, and any other required availability information. Use the file format your team normally sends.

Both Excel workbook formats are accepted: .xlsx and the older .xls. Other file types — including CSV, Numbers, and text files — are rejected as soon as you select them.

File Upload is available to farm users and administrators. If you do not see a farm you expect in the farm selector, stop and ask an administrator to check that the farm is active and linked correctly before uploading.

Every row must include these values:

  • Product
  • Quantity Available
  • Price
  • Stems Per Bunch — a positive whole number
  • Bunches Per Box — a positive whole number

Rows missing any of these values are not imported; they appear as import errors that an administrator can correct. You can download the upload template from the File Upload page — required columns are shaded and carry a "Required" note.

Open File Upload​

  1. Open Data Entry.
  2. Choose File Upload.
  3. Select your farm if the page asks for one.
  4. Confirm you are uploading for the correct farm.
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Add Files​

  1. Drag the Excel file into the upload area, or choose Browse Files.
  2. Review the selected file list.
  3. Confirm each file name is correct.
  4. Remove any file you do not want to submit.
  5. Add another file if you need to upload more than one.

Review Warnings Before Uploading​

  1. Read any warning shown below the selected file.
  2. If Floral Stock says the file was already uploaded, confirm whether you intend to upload it again.
  3. If a file type or size warning appears, remove the file and choose a corrected file.
  4. If a price or markup warning appears, review the file before continuing.
  5. Continue only when the file and farm are correct.
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Submit The Upload​

  1. Select Upload File or Upload Files.
  2. Keep the page open while the file begins uploading.
  3. Watch the progress message.
  4. Wait for the upload to show completed, failed, cancelled, or queued for background processing.
  5. Open the detail link if the page provides one.

Follow The Result​

  1. If the upload completes successfully, open Inventory and review the uploaded products.
  2. If the upload completes with skipped rows, ask an administrator to review import errors.
  3. If the upload is queued, open its notification later to track the processing status, or check upload history.
  4. If the upload fails, review the message, correct the file if possible, and try again.

How Long Processing Takes​

A queued file is normally processed within a few minutes, and you do not need to keep the page open — the result arrives as a notification and appears in upload history.

If a file has not finished in about 15 minutes, it is retried once automatically. If that retry does not finish either, the upload is marked failed and you receive a failure notification, so you are never left watching an upload that cannot finish. From there, upload the file again, or correct it first if the failure message points at the file's contents.

What To Check After Upload​

  • Product names and varieties look correct.
  • Quantities match your latest availability.
  • Prices match the file you uploaded.
  • Arrival dates are present when customers should be able to shop the products.
  • Missing rows are reviewed through import errors.