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Manual Entry

In this article, you will learn how to enter availability rows manually, validate your rows, fix row errors, and confirm the submission.

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Before You Start​

Gather the product name, variety, size, packing, quantity available, price, origin, and arrival date for each item you want to enter.

Open Manual Entry​

  1. Open Data Entry.
  2. Choose Manual Entry.
  3. Select your farm if the page asks for one.
  4. Confirm you are entering availability for the correct farm.
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Enter Product Rows​

  1. Select Add Row.
  2. Choose or enter the product. When you choose an existing product, its details fill in automatically, including its category. You can change the category if needed.
  3. Enter variety, size, packing, quantity, origin, and arrival details. Stems per bunch and Bunches per box are required for every row and must be positive whole numbers.
  4. Enter the price in whichever unit you work in — Price/Stem, Price/Bunch, or Price/Box. Fill in one and the other two are calculated for you from the stems per bunch and bunches per box on that row. The Price Type column shows which one you typed; that is the figure the row is saved with. You can type into any of the three — doing so switches the row to that unit and recalculates the others. A calculated price marked Approx. has been rounded to the nearest cent and will not multiply back exactly.
  5. Add notes if the page provides a notes field and your team needs context.
  6. Select Add Row again for the next product.
  7. Remove any row you do not need.
  8. Review the full list before validating.

Validate And Review Rows​

  1. Select Validate And Review.
  2. Review each row in the review step.
  3. Check product, quantity, price, and arrival details.
  4. If a row has an error, return to the row and fix the highlighted field.
  5. Validate again after fixing errors.
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Submit Manual Availability​

  1. Confirm every row is correct.
  2. Select Confirm And Submit.
  3. Wait for the success message.
  4. Use Enter More Data if you need to submit another group.
  5. Open Inventory to review the submitted rows after processing is complete.

What Happens Next​

Manual entries are saved like an uploaded availability file. They appear in inventory after the rows are accepted and any arrival-date handling is complete.

Troubleshooting​

  • If validation fails, check required fields, quantities, prices, and number formatting.
  • If the product is missing from the list, ask an administrator to review the catalog.
  • If you selected the wrong farm, go back before submitting.
  • If submitted rows do not appear where expected, ask an administrator to check upload history or import errors.